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Insight Beyond The Books

Full-Service Payroll Processing with Tax Filing

Accurate, compliant payroll processing with automatic tax filing and deposits. Direct deposit, tax compliance, and W-2 preparation included. From $99/month + $5/employee.

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4.9/5 Rating
2,500+ reviews
99.9% Accurate
technology-driven
Full-Service Payroll Processing with Tax Filing illustration
Technology-Driven
Automated & Accurate
High
Client
Retention
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Overview

Payroll mistakes are expensive—from IRS penalties to employee dissatisfaction. SmartBooks Insight provides comprehensive payroll processing that ensures your team gets paid accurately and on time, every time. We handle gross-to-net calculations, tax withholdings, direct deposits, tax deposits and filings, and year-end forms. Our platform integrates with time tracking systems, manages PTO accruals, handles garnishments, and ensures compliance with federal and state requirements. Focus on your business while we handle the complexity of payroll.

Who This Service Is For

  • Small businesses with 1-50 employees
  • Growing companies adding their first employees
  • Businesses switching from manual payroll processing
  • Companies tired of DIY payroll stress
  • Multi-state employers needing compliance support
  • Businesses wanting integrated payroll and accounting

What's Included

Payroll Calculation & Processing

Unlimited payroll runs (weekly, bi-weekly, semi-monthly, monthly). Hourly, salary, commission, and bonus calculations. Overtime, double-time, and holiday pay handling.

Direct Deposit

Unlimited direct deposit for employees. Split deposits across multiple accounts. Next-day or same-day direct deposit options.

Tax Withholding & Filing

Automatic federal, state, and local tax calculations. Tax deposit processing and filing. Form 941, 940, and state tax returns prepared and filed.

New Hire Reporting

Automatic new hire reporting to state agencies. I-9 and W-4 collection and storage. Employee onboarding workflows.

Time & Attendance Integration

Integration with popular time tracking systems. PTO, sick time, and vacation accrual tracking. Timesheet approval workflows.

Employee Self-Service Portal

Employees access pay stubs and W-2s online. Update personal information and tax withholdings. View PTO balances and request time off.

Garnishment Handling

Process wage garnishments, child support, and tax levies. Calculate and remit garnishment payments. Maintain compliance with garnishment orders.

Workers' Compensation

Workers comp insurance integration. Accurate job classification and reporting. Annual audit support and reconciliation.

Year-End Processing

W-2 and 1099 preparation and filing. State and local year-end returns. Employee tax document delivery (electronic or printed).

Accounting Integration

Automatic sync with QuickBooks and other accounting platforms. GL posting for payroll expenses and liabilities. Seamless reconciliation with zero manual entry.

Our Proven Process

How It Works

Transform your messy books into pristine financial records in just 5 simple steps

1

Setup & Onboarding

Import employee information and set up pay structures. Configure benefits, deductions, and PTO policies. Connect time tracking and accounting integrations.
2

Submit Payroll

Import hours from time tracking or enter manually. Review and approve payroll calculations. Submit payroll by deadline (typically 2 business days before pay date).
3

Processing & Deposits

We process payroll, calculate all taxes and deductions. Direct deposits hit employee accounts on pay date. Tax deposits are made automatically to appropriate agencies.
4

Filing & Reporting

Tax returns filed automatically quarterly and annually. Payroll transactions sync to accounting system. Monthly reports and analytics available on dashboard.
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Why Choose Professional Cleanup

Key Benefits

Clean, accurate financial records unlock opportunities and protect your business from costly mistakes

Eliminate Payroll Errors

Our system ensures accurate calculations every time. Employees are paid correctly, taxes are withheld properly, and compliance is maintained automatically.

Avoid Costly Penalties

Payroll tax penalties average $845 for small businesses annually. We guarantee compliance with federal, state, and local requirements—eliminating penalty risk.

Save 5+ Hours Per Payroll

Stop calculating payroll by hand or wrestling with software. Our full-service processing handles everything while you focus on your business.

Seamless Accounting Integration

Every payroll transaction flows automatically to your accounting system. No double entry, no reconciliation headaches, always accurate books.

Multi-State Compliance

Employees in different states? No problem. We handle compliance with all state and local jurisdictions automatically—no matter how complex.

Employee Satisfaction

Employees love reliable, on-time payments and easy access to pay stubs and W-2s. Professional payroll improves morale and retention.
99.9%
Accuracy Rate
$8K
Avg. Recovered
5-20
Days to Complete
500+
Cleanups Done

Frequently Asked Questions

How quickly can you start processing my payroll?

Most clients are up and running within 5-7 business days. We need time to set up employee records, configure pay structures, and connect integrations. For urgent needs, we offer expedited onboarding in as little as 2-3 days.

Do you handle multi-state payroll?

Yes! We process payroll for employees in all 50 states. Our system handles state and local tax withholding, unemployment insurance, and compliance requirements for each jurisdiction automatically.

Can you integrate with my time tracking system?

Yes! We integrate with most popular time tracking platforms including TSheets, Deputy, When I Work, Homebase, and others. Hours import automatically, eliminating manual data entry.

What if I make a mistake on payroll?

No problem! Contact us immediately and we'll help correct it. Depending on timing, we can cancel and reprocess before direct deposits hit, or issue corrected payments. We handle all the tax adjustment paperwork.

How do you handle payroll taxes?

We calculate, withhold, deposit, and file all payroll taxes automatically. This includes federal income tax, Social Security, Medicare, federal unemployment, state income tax, state unemployment, and local taxes where applicable.

Do employees get access to their pay information?

Yes! Every employee gets login access to view pay stubs, download W-2s, update personal information, and view PTO balances. They receive email notifications when new pay stubs are available.

What happens at year-end?

We prepare and deliver W-2s to employees by January 31st (electronic or printed). We file all required year-end tax forms with federal and state agencies. You receive a complete year-end payroll report for your records.

Is there a penalty guarantee?

Yes! If our error results in payroll tax penalties or interest, we pay them. Our accuracy rate exceeds 99.9% on tax calculations and filings, giving you peace of mind.

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