Restaurant Accounting That Improves Your Bottom Line
Expert financial management for restaurants, bars, cafes, and hospitality businesses. Know your real food costs, control labor, and maximize profitability.
Challenges We Solve
Controlling food costs and preventing waste
Our Solution: Integrated inventory tracking with recipe costing to monitor food cost percentage in real-time
Impact: Identify waste, theft, and pricing issues before they destroy your margins
Daily cash and credit card reconciliation
Our Solution: Daily POS integration with automated cash, credit, and tip reconciliation
Impact: Eliminate cash discrepancies and ensure accurate revenue tracking
Managing labor as percentage of sales
Our Solution: Labor as percentage of sales tracking with overtime monitoring and scheduling optimization insights
Impact: Keep labor costs optimal while maintaining service quality
Proper tip reporting and tax compliance
Our Solution: Proper tip allocation, reporting, and payroll tax compliance including FICA tip credit
Impact: Avoid IRS penalties and maximize tax benefits ---
How We Help Restaurant Accounting Businesses
Food Cost & Inventory Management
Know your true food costs and identify profit-killing issues fast
- ✓Recipe costing and menu engineering
- ✓Real-time inventory valuation
- ✓Food cost percentage tracking
- ✓Vendor price comparison
POS System Integration
Automated daily sales reconciliation from all major POS systems
- ✓Toast, Square, Clover integration
- ✓Automated sales categorization
- ✓Tip and payment reconciliation
- ✓Multi-location consolidation
Labor Cost Analytics
Optimize your biggest controllable expense
- ✓Labor as % of sales tracking
- ✓Overtime alerts and analysis
- ✓Department-level labor reports
- ✓Scheduling optimization insights
Restaurant-Specific Reports
Financial insights designed for hospitality operations
- ✓Prime cost analysis
- ✓Daily sales summaries
- ✓Menu item profitability
- ✓Break-even analysis
How We Helped The Urban Bistro
Fine Dining Restaurant
The Challenge
Popular downtown restaurant struggling with rising food costs, cash flow issues, and inability to track profitability by menu item. Monthly financial statements were always 30+ days late.
Our Solution
Integrated Toast POS system with accounting software, implemented daily reconciliation, set up recipe costing for all menu items, and provided weekly food cost reports.
Results Achieved
"Before SmartBooks Insight, we were flying blind. We'd know our numbers weeks after the month ended. Now we get daily reports and can react immediately to food cost spikes or labor overruns. They helped us identify menu items that were costing us money and gave us the data to renegotiate with vendors."
How It Works
POS Integration
Connect your POS system and payment processors for automated daily sales imports.
Daily Reconciliation
Every sale, tip, and payment is reconciled automatically with alerts for discrepancies.
Weekly Food Cost Review
Monitor inventory, track food costs, and identify issues before they impact profitability.
Monthly Strategy Session
Review financial performance, optimize pricing and labor, and plan for growth. ---
Frequently Asked Questions
Do you integrate with my POS system?
Yes. We integrate with all major restaurant POS systems including Toast, Square, Clover, Revel, Lightspeed, Upserve, and many others. If your POS isn't listed, we can likely still integrate or create a custom connection.
Can you track food costs and inventory?
Absolutely. We can integrate with your inventory management system or help you implement one. We'll track food costs as a percentage of sales, provide recipe costing, and alert you when costs are trending above target.
How do you handle tip reporting?
We ensure proper tip allocation, track tip income for tax reporting, handle FICA tip credit calculation, and maintain compliance with all IRS tip reporting requirements. This includes both cash and credit card tips.
What about multi-location restaurants?
We specialize in multi-location operations. You'll get consolidated financial reports plus individual location performance tracking. Compare locations, identify top performers, and spot operational issues early.
Can you help with menu pricing and profitability?
Yes. We provide menu engineering analysis showing which items are profitable and which are dragging down margins. We'll help you optimize pricing, identify items to promote or remove, and maximize overall profitability. ---
Related Services
Bookkeeping Services
Expert bookkeeping services to keep your financial records organized, accurate, and up-to-date.
Payroll Services
Full-service payroll processing with direct deposit, tax filing, and compliance management. Automated payroll for small businesses.
Tax Preparation & Filing Services
Maximize deductions and minimize taxes with professional tax preparation services. CPA-prepared returns with expert optimization. From $500 for simple returns.
Other Industries We Serve
E-commerce Accounting
Specialized accounting for online retailers managing multi-channel sales, inventory, and complex tax requirements.
Real Estate Accounting
Specialized accounting for real estate investors, property managers, and real estate professionals managing multiple properties and complex transactions.
Healthcare Accounting
Specialized accounting for medical practices, dental offices, healthcare providers, and wellness businesses navigating complex billing and compliance requirements.
Ready to Transform Your Restaurant Accounting?
Schedule a free consultation to see how our specialized accounting services can help your business thrive.